Annual Transparency Report
January 1 – December 31, 2019
As an accredited, licensed charitable organization, Easterseals Joliet Region engages in a coordinated set of activities designed to ensure the appropriate use of resources in executing the mission. The Transparency Report outlines findings and recommendations from any external audit as well as the acceptance of financial reporting by funding sources. The Transparency report will be posted on the organizational website.
Easterseals Joliet Region administers diverse funding to include commercial insurance, early intervention, foundation grants, subsidized child care, Medicaid, Medicaid waiver, private grants/contributions, private pay, school district contracts, state contracts/grants, investments, client social security and other sources. $.92 of every dollar is allocated to direct program services to children and adults with disabilities, those with special needs and their families.
The organization assures transparency and compliance with the completion of monthly financial statements, monthly cost-center reports, quarterly budget reviews, and a segregation of staff duties. Outside audits were performed by the Department of Children and Family Services and the Department of Human Services in addition to the required annual Independent audit. There were no materials findings. All required financial reporting was acceptable. Quarterly expenditure reports were submitted to the Illinois State Board of Education. Quarterly payroll tax returns and 990 non-profit tax returns were filed timely with the federal and state governments. Consolidated financial reporting was submitted with no findings for the Department of Human Services, Department of Children and Family Services and the Illinois State Board of Education funding sources. Easterseals Joliet Region is a member of an affiliated network under the umbrella of Easterseals Inc. with headquarters in Chicago. As such the organization subscribes to requirements of doing business under the brand name of Easterseals and contribute positively to its’ national reputation. Financial reporting to the National Headquarters was submitted successfully.
Easterseals Joliet Region, Inc. implemented an independent Fraud hotline to report matters pertaining to embezzlement, misappropriation, theft, or misuse of company assets or intellectual property; conflicts of interest, bribery, kickbacks, corruption, and self-dealing; accounting errors, omissions, misrepresentations, or internal control problems; financial statement fraud or falsification of contracts, reports or documents; identity theft, security of personal information, privacy concerns, or HIPPA compliance. There were no reportable incidents from the Fraud Hotline.
In the course of providing direct service, daily transportation is provided to individuals with disabilities in the Residential Program. In 2019, an incident occurred involving the improper use of an agency gas card for the purchase of diesel fuel in Cook County locations. This misuse was immediately reported to the Joliet Police Department, successfully investigated, and resolved in the best interest of the agency. Based on this experience, a new vehicle gas card process was implemented with real time monitoring and controls.
In summary, Easterseals Joliet Region assures an accounting system that allows for accurate, current, and complete disclosure of financial results and facilitates compliant financial reporting. The agency has adequate fiscal controls in effect to safeguard requirements and substantially complies with specific administrative and fiscal requirements. Effective oversight is provided by the governing body that manages the organization’s activities and assets in the best interest of the public’s purposes for which Easterseals exists.