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968760437
Program Support/Miscellaneous

Administrative Assistant - Connecting Communities (Portland)

Full-time FULL_TIME

2022-06-08T14:29:46-0500

http://www.easterseals.com/oregon

Easterseals Oregon

http://www.easterseals.com/shared-library/affiliate-logos/easterseals-oregon-logo.png

Email: jobs@or.easterseals.com

Download Posting: admin-assistant-portland-2022.pdf

Summary:

Our Administrative assistant position is an exciting opportunity for a talented individual. We are looking for a self-starter with a positive attitude to work in a friendly office environment. The candidate should provide solid and consistent administrative support, also have the ability to accomplish and respond quickly to tasks as well as excellent customer service. The successful applicant must be skilled and confident, detail-oriented, passionate about getting things done and excellent at problem solving.

Basic Responsibilities:

  • Answer telephones, screen and direct calls to appropriate staff members.
  • Respond and direct emails to/from clients and staff members.
  • Perform general clerical duties to include, but not limited to: photocopying, faxing, mailing, and filing.
  • Make appointments & schedule meetings and events for staff.
  • Database entry & maintenance.
  • Assist with client service issues.
  • Assist with clients applications for services such as DHS services, housing, etc.
  • Provide assistance to staff for project based work.
  • Maintain hard copy and electronic filing system.
  • Sign for and distribute UPS/Fed Ex/Airborne packages.
  • Other duties assigned.

Qualifications:

  • Must be bilingual (English and Spanish).
  • Excellent verbal communication skills, both oral and written (English/Spanish).
  • Excellent personal and professional presentation.
  • Detail-oriented with strong initiative and follow up skills.
  • Must be very reliable and responsible.
  • Must be proficient with all MS Office software (Excel, Word, Outlook, PowerPoint, etc).
  • Must have excellent communication skills, great attitude, great personality, and professionalism.
  • Dress code is office professional.
  • Ability to type 30 wpm minimum.
  • Ability to multi-task.
  • 1 to 3 years clerical or administrative experience preferred.
  • Experience working in an office environment preferred.
  • Minimum qualifications:
  • One year administrative assistance experience in a similar environment preferred
  • Minimum of a High school diploma or equivalent
  • Must embrace the mission, vision, and core values of Easterseals Oregon.
  • Have excellent computer skills to accomplish duties.
  • Must pass a criminal background check.
  • Availability to work some evenings and some weekends as required.
  • Must possess a current driver’s license and pass a DMV background check.
  • COVID-19 Vaccination required.
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