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Professional Openings

Admissions Coordinator- Villa Park

Part-time PART_TIME



Easterseals DuPage & Fox Valley


Send resume to:

Gina Coulter
830 S Addison Ave.
Villa Park, Illinois 60181 US

Phone: 6306204433

Email: gcoulter@eastersealsdfvr.org

Download Posting: admissions-coordinator-2019.pdf


Oversees admissions services for specialty programs and provides Reception services that promote an excellent client and family experience.

Basic Responsibilities:


  1. Responds to inquiries regarding specialty program service.
  2. Records preliminary information on client, ensuring accuracy and completion of intake packet with family. 
  3. Ensures all prescriptions, referrals and authorizations are current and placed in the clients file.
  4. Ensures referral process is completed in a timely manner.
  5. Initiates setup and completion of each client’s file in Raintree.
  6. Schedules evaluations.
  7. Schedules therapy as approved and/or recommended.
  8. Refers, as necessary, to appropriate services, i.e. social worker. 
  9. Assists clinical providers and families with resource identification as requested.
  10. Maintains and monitors waiting list.

  1. Answers all incoming calls.
  2. Greets and directs clients to appropriate therapy suites.
  3. Activates the check-in of clients in Raintree.
  4. Collects co-payments, accepts account payments and issues receipts.
  5. Maintains client cancellation list and reschedules clients as appropriate.
  6. Maintains and updates therapy changes in Electronic Medical Billing System.
  7. Reschedules clients due to therapists’ vacations/continuing education.
  8. Requests any missing new client information and ensure information is provided to Admissions Coordinator.
  9. Ensures all client records are accurately maintained including scanning all documents for the client file.


  1. Bachelor’s Degree preferred. 
  2. Minimum of two years of admissions services experience required.
  3. High level of organizational skills and attention to detail.
  4. Ability to expedite entry process and client’s access to services.
  5. Computer proficiency.
  6. Strong interpersonal skills; excellent communication skills.
  7. Previous experience working with managed care companies and/or insurance verification a plus.
  8. A basic understanding of medically based therapy and specialty services, along with some medical knowledge, desirable. 
  9. An information/referral/social services background preferred.
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