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Professional Openings

Director of Facilities Management

Full-time FULL_TIME

2022-01-14T12:06:40-0600

https://www.easterseals.com/de

Easterseals Delaware & Maryland's Eastern Shore

http://www.easterseals.com/shared-library/affiliate-logos/easterseals-delaware-and-marylands-eastern-shore-logo.png

Send resume to:

G. Aucott
US

Email: gaucott@esdel.org

Summary:

Easterseals Delaware & Maryland’s Eastern Shore is seeking a dynamic, customer focused, detail oriented individual to join our team in managing our six facilities in Delaware and Maryland.

Under the general supervision of the Vice President of Business Development and Logistics, the Director works closely with our Leadership team and other staff members in overseeing maintenance and repair of facilities, participates in long range forecasting of space needs, manages capital building and equipment projects, and secures safe and appropriate leased space for Easterseals.

Basic Responsibilities:

1. Serves as Quality Assurance Administrator for facilities management

  • Assures facility policies and procedures are current, implemented and align with the services provided.
  • Assure risks related to facilities are understood and provide training for staff
  • Serve as the salvage coordinator for the Disaster Recovery Plan
  • Coordinate processing of claim; arrange for leased property insurance coverage
  • Perform annual review of risk management and disaster recovery plan

2. Prepare, oversee, and execute the annual maintenance and repair plan

  • Provide direct and indirect supervision of staff with responsibilities for facilities
  • Consult with site managers on priorities and budget
  • Oversee bidding and contracting for work
  • Monitors work and assure quality
  • Arrange for payment
  • Oversees maintenance of files and records
  • Prepare monthly and year to date reports

3. Negotiate and manage facility leases

  • Define space requirements; lease terms with input from appropriate management staff
  • Develop lease vs. purchase/build cost analysis with COO, if requested.
  • Identify space options; coordinate decision with Leadership staff
  • Coordinate lease review with attorney and CEO
  • Establish billing/payment process with business office
  • Assures files are current
  • Establish schedule for lease review

4. Prepare and administer capital building and equipment plan

  • Participate in space planning meetings
  • Manage capital building projects
  • Utilize outside contract property/project management resources
  • Establish project plan with timeline and budget
  • Oversee the execution of the projects
  • Provide monthly and year to date report on progress to plan

5. Participate in long range space planning

  • Maintain current audit of facility maintenance and repair schedule
  • Document the space requirements for Easterseals services, in collaboration with COO and VP of Business Development and Logistics
  • Provide cost estimates for space
  • Identify space options
  • Participate in negotiations for purchase/lease

6. Additional responsibilities

  • Prepare agenda & materials for meetings
  • Document the meeting with minutes; assure follow up
  • Conduct annual review of property insurance coverage
  • Assist in negotiating insurance contracts

Qualifications:

  • Bachelor's Degree
  • Master's Degree, CFM or other relevant designation
  • Demonstrated success in Facilities and Project Management

Additional Notes:

Easterseals Delaware & Maryland's Eastern Shore offers: • Competitive salary • Comprehensive health, dental and vision insurance plans • Wellness programs • Generous Paid Time Off • 403(b) pension plan • Salary commensurate with experience
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