Financial Analyst - Grants
Easterseals Serving Chicagoland & Rockford
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This position promotes the mission, vision, values and strategic plan of Easterseals and helps to achieve the strategic goals and objectives of the unit. The Financial Analyst is responsible for the financial management of grants and contracts that fund his/her assigned cost centers. Financial management includes general ledger review and quality control, preparation of financial reports and billings to funders, preparation and renewal of grant budgets, assisting program management in managing funds in a manner that maximizes program benefit
Understanding of both funder contract requirements and changes in regulatory requirements related to funding are crucial components of the job. Coordination and communication with funders, auditors and other outside stakeholders required. Accounts receivable management, including aged receivables documentation and cash collection is required.
- Reconcile all revenue and receivable accounts monthly for assigned cost centers.
- Prepare monthly revenue, receivable, expense and payables and any required adjusting entries for assigned cost centers.
- Review adjusting entries prepared by Finance that directly impact assigned cost centers. (ie. re-allocation of staff costs).
- Prepare and maintain supporting documentation, and submit financial reports/billing statements to funders in a timely manner.
- Manage receivables: prepared monthly aging schedules and work with the Director of Finance and program management to maximize timely cash collections.
- Manage the financial aspects of program audits as needed. Assist program managers in maintaining compliance with grants/contracts.
- Communicate with funders and program management to resolve issues in a timely and professional manner.
- Review financial reports and revenue/expense issues with program managers of assigned cost centers monthly.
- Prepare budgets for new and existing programs and grant proposals as needed.
- Conduct periodic contract and fiscal compliance audits for assigned cost centers.
- Maintain strict confidentiality.
- Participate in strategic planning for the Finance Department and other areas as assigned.
- Represent Easterseals in a positive and professional manner to all stakeholders.
- Provide suggestions to maximize revenue opportunities and/or minimize expenses for assigned cost centers and the organization as a whole.
- Perform other tasks as assigned by the Director of Finance, Chief Financial Officer and senior leadership.
- Comply with contractual and regulatory requirements.
- 100% of billings to funders are submitted by the required due date as specified by the funder or are submitted no later than the 10th business day of the month if not specified by the funder.
- 100% of assigned cost center Aged Receivables and Account Reconciliations are completed and submitted to the Director of Finance by the 5th business day after the month end close.
- Account Receivable 90 days and > past due are reduced to less than 10% of funders per quarter.
- Meet with assigned program managers monthly to discuss financial statements and budgetary issues for assigned cost centers; complete monthly meeting summary and distribute to all attendees and the Director of Finance within 2 business days after the meeting.
- 100% of all assigned cost reimbursement awards at the grant end date have over/under expenditures equal to or less than $1,000 or .25% of the award (with the exception of awards allowing carry-over).
- All other duties as assigned.
- BA or BS in Accounting or Finance.
- Three to five years grant management experience working in a nonprofit environment.
- Sage/MIP software or similar financial software.
- Knowledge of general ledger software.
- Microsoft Word, Power Point, and Excel.
- Experience in auditing.
- Good communication skills.
ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.